Practice Policies

Want to check in on some important policies on refills, attendance to appointments? We'll break it down. Here you will find:

  • Refill Policy

  • "No Show" Policy

  • Service Policy

  • Medication Policy

  • Discharge Policy

  • Fee Policy

These policies are also located in the intake paperwork signed prior to your initial appointment.

Fees/Insurance Policy:

We are a fee-for-service company, and do charge fees for paperwork, medical record requests, and time outside of appointments. Updated fees can be found on the services page.

  • We require all patient to have a working credit/debit card on file in order to keep your appointment.

  • You are required to have a credit card on file even if you have an HSA/FSA card on file. You can write to have the HSA charged first. If there is not money loaded prior to your appointment and other arrangements are not made, the credit card will be charged.

  • All fees/copays/deductibles are collected 24 hours prior to your appointment.

  • If your payment does not go through prior to the appointment and you have not made other arrangements with support (to update card, a day you get paid, payment plan etc), your appointment will be canceled. 

  • If you do not have updated insurance information within 24 hours of your appointment, that visit may be charged as a self-pay rate.

  • For medications to be sent if there is a balance on the account, we require a payment plan in place. 

  • Refunds are not issued in any circumstance if the service has already taken place.

P.S. -- No we aren't money hungry and yes we want you to have access to mental health services, we are all trying to make a living doing this...if you weren't getting paid when you went to work, would you still go?

Discharge Policy:

Grounds for discharge include:

  • Refusal to work with our support team or any disrespectful, racist, vulgar language toward our support team.

  • Choosing to have another provider fill or change your psychiatric medications without first notifying your New Page Psychiatric provider (it's not safe!)

  • Dishonesty in regards to selling or misusing medication prescribed

  • Failing to show up (or a "no show") 3 or more times for your appointments 

  • Refusal to create a payment plan for balances due

  • Refusal to maintain a credit card on file (this is a necessity for our system to work with the number of appointments providers have daily)

  • Refusal to follow up as recommended by your provider

  • Disrespect, harassment, or vulgar language toward your provider

  • Dishonesty in regards to custody situations or legal matters

  • A patient outside of our expertise or scope of practice

In cases of discharge, we will send three referral sources for a new provider and a 90-day supply of medication if the medication is noted by your provider to be safe to refill.

Refill Policy:​

  • If you request a refill outside of an appointment, we require an upcoming appointment scheduled to complete your refill.

  • We will send you enough pills/medication to get to that appointment.

  • If you have a balance on your account, you must set up a payment plan with a working credit card on file prior to receiving your refills.

  • If you cancel or choose to not attend after receiving your refill without rescheduling, you will no longer receive refills until you are able to attend an appointment.

  • If you have not completed labs as ordered, you may be denied a refill at your provider's discretion.

  • If after a controlled prescription is filled, it is reported to be lost, accidentally disposed of, or in any other means not accessible prior to the follow-up appointment, refills will not be provided.

  • If you have not been seen by a provider in the requested time frame for follow-up, we cannot send your refill.

  • Refill requests take up to 72 business hours to complete. Please request in advance. 

    • example: requests made on a Friday may not be completed until Tuesday

    • example: requests made on a Friday may not be completed until Wednesday if Monday is a holiday

“No Show” Policy:

  • A "no show" constitutes not attending your appointment, canceling your appointment under 24 hours prior to your appointment time (even emergencies...sorry :-( ), attending your appointment while driving or coming to your appointment 10 or more minutes late.

  • A no show fee for an evaluation is $100 if rescheduled and attended, or $250 if choosing to not reschedule.

  • A no show fee for a follow up is $100

  • No show fees need to be paid or put on payment plan prior to your next visit

Service Policy:

  • In order to keep your intake appointment, paperwork must be completed 24 hours before your appointment or your appointment will be canceled.

  • Support team messages (voicemails, texts, and emails) will be answered within 72 hours.

  • Billing questions may take an additional 5 to 7 business days to have an answer as we coordinate with insurance.

  • Medical record requests will be handled within 30 days of written request.

  • You agree that we will not participate in any court cases that include our presence without a prior agreement and signed contract with the agency and your provider at $800/hour.

  • We do not do emergency or crisis care. These situations require calls to CRISIS or 911.

  • If you have not been seen in 9+ months, we require a full new evaluation/intake appointment.

Medication Policy:

  • After your provider sends a medication, you are required to call the pharmacy to troubleshoot any insurance, quantity, or other concerns prior to contacting us.

  • If you need a refill, contact us. Do not depend on the pharmacy app to refill prescriptions. We do not receive all requests from pharmacies.

  • Medications other than psychiatric medications will not be provided by us.

  • Medications that require blood work such as mood stabilizers/atypical antipsychotics are not guaranteed to be filled unless blood work has been completed as requested by your provider.

  • Medications can only be sent to pharmacies in the state of Oregon, Washington or Utah (unless your provider holds an alternative state license).

  • We will not prescribe psychiatric medications if you choose to have two psychiatric providers - this is not a safe arrangement.

  • You may be requested to sign a "controlled substances" policy if prescribed a stimulant or other controlled medication.

  • Prior authorization requests can take 5-7 business days to complete.

  • We will not prescribe benzodiazepines (Xanax, Ativan, etc).